February 22, 2014
Re: New Design Standards – First round of property reviews
It was a year ago at this time that I wrote to the association regarding the need to update our association Design Standards. In the year that followed, we have updated and disseminated the new Design Standards to the Association and started to enforce the new standards. I would like to thank everyone who has used the ACC approval process prior to performing work on their yards or homes. The ACC has been very pleased with the number of requests made and we hope that you have found the ACC to be very efficient in our response to your requests. We are very pleased with the progress being made and appreciate your participation and hope you continue to send your ideas to the ACC committee.
Over the last 3 months, the ACC has walked the neighborhood to access the condition of each home in our association. The ACC will sending out a letter to each member with our assessments. The letters will be sent on or around the first of March. Our goal is to provide each home in the association a general overview of the condition of their property with respect to the requirements of the new standards. The ACC has planned our first meeting of 2014 for March 11, 2014 at 7 PM at the Clubhouse. At this meeting the ACC will discuss our process for the evaluation and our plans for the rest of the year. All HOA members are welcome to attend the meeting. A formal notice of the meeting will be sent out by email a week prior to the meeting.
During our evaluation, the following issues were most prevalent: general lawn maintenance issues that included the need for weed control, pine straw, pruning, and bare areas in the lawn needing sod or reseeding. Many mailboxes are in need of painting, new posts, cleaning, and in some cases replacement. The new Design Standards include recommendations for the type of mailbox to use if you are replacing your mailbox. In our new standards, permanent basketball goals are not permitted. Many homes have permanent goal posts that were installed prior to the new standards taking effect. In these cases, the basketball goals may remain as installed so long as they are properly maintained. No new permanent goals can be installed. A reminder that garbage cans should be stored in the garage. Finally, we have had a very rainy Fall and Winter. The damp conditions have created the perfect environment for mold to grow on houses, sidewalks, and driveways. The issues listed above are common maintenance issues and the ACC would like to see these issues taken care of as we move into Spring. Our homes are aging, so we will be facing larger maintenance issues such as tired roofs, painting, and replacement of windows and molding. We understand these are more time consuming and expensive so please be thinking about budgeting for these items as you assess the condition of your property. Please remember our goal is to improve the overall appearance of our neighborhood and to protect the value of our homes.
As noted above, you will be receiving your letter around the first of March. The ACC will be meeting on March 11th at the Clubhouse starting at 7PM. We hope to see you at the meeting and greatly appreciate your support and understanding.
If you have questions, comments, or suggestions please contact the ACC via email at firstname.lastname@example.org.
Chris Coan On behalf of
Darren Friberg Architectural Control Committee
Wayne Wagley Ridenour Homeowner & Recreation Association